Turn missed HVAC calls into booked, completed jobs.
Kettlewire keeps the revenue work moving while owners sell and technicians are on site: answering calls, replying to texts, booking appointments, and following up until the job is done.
Built for US HVAC companies
The Kettlewire loop
- 01
Answer
The ring gets a response, even after hours.
- 02
Book
The next open slot is closer than a voicemail.
- 03
Follow through
Quotes, cancellations, and reviews do not disappear.
The work between the jobs
More than an AI receptionist.
Kettlewire is built around the entire HVAC revenue loop—not just the first hello. It gives the office and the field a shared operating rhythm.
27%
of inbound calls may go unanswered. Kettlewire is designed around closing that gap.
See the work behind the revenue.
The dashboard connects response activity to the numbers an HVAC owner actually cares about: leads, bookings, and recovered revenue.
| Moment | Without a follow-up system | With Kettlewire in the loop |
|---|---|---|
| Missed call | Lead waits or moves on | Call answered or texted back |
| Open quote | Follow-up slips between jobs | Quote stays in motion |
| Cancelled job | Empty slot stays empty | Recovery outreach invites a reschedule |
| Completed job | Review ask never happens | Review request closes the loop |
A tighter operating rhythm
One loop. Fewer loose ends.
Kettlewire fits the pace of a service business: fast at the front door, practical in the office, and accountable after the truck leaves.
Listen
Calls and texts become context, not another interruption for the owner.
Route
Appointments, quote follow-up, and cancellation recovery stay tied to the operation.
Learn
Performance activity rolls up into a clearer view of what is creating revenue.
Built for the real world
Serious about the handoff.
Kettlewire launches with HVAC workflows and integrations for calendars, CRM, payments, and field-service operations—with room to expand into other local service businesses.
Is this only for HVAC?
HVAC is the launch focus. The same operating patterns can extend to plumbing, electrical, landscaping, and cleaning as the product grows.
Does it replace the office team?
No. It handles repeatable response and follow-up work so owners, dispatchers, and technicians can stay focused on the work that needs judgment.
What does a first conversation look like?
Start with a lost-lead audit: walk through where calls, texts, quotes, and cancellations currently fall out of the process, then map the highest-value workflow to automate first.
Start with the missed calls
Your next booked job may already be in the queue.
Tell Kettlewire where your current follow-up breaks down. We'll start there.